Staff Opportunities

Thank you for your interest in our school. We invite you to apply for the job vacancy that matches your profile by uploading your materials via the related links below.

Receptionist Administrative Assistant

Key Responsibilities and Criteria for Candidates

  • Manages the reception area and attends to all inquiries with a positive helpful attitude.
  • Greets clients and assists them in a professional manner.
  • Provides directions to various parts of the school.
  • Operates a multi-line telephone system, takes messages, and forwards them to relevant constituents.
  • Provides support to the admin wing (Admissions Office, Development and Alumni Office, Business Office, and Head of School Office).
  • Coordinates with IT to update the telephone message(s).
  • Sorts and distributes ACS mail to the respective departments.
  • Assists with ACS courier service accounts.
  • Covers for the cashier and disburses checks to suppliers.
  • Assists in printing online telephone bills.
  • Assists in issuing invoices for summer camp applicants and follows up with parents regarding payments.
  • Assists in reconciling insurance claims and NSSF claims.
  • Assists in clerical work as needed by the IB Coordinator.
  • Supports and attends school events upon request.

Requirements

  • Associate’s or Bachelor’s degree in a related field.
  • Fluent in English and Arabic.
  • Prior work experience is required. Administrative or clerical experience is preferred.

Apply Now

Accounts Payable / Payroll Officer

Key Responsibilities and Criteria for Candidates

  • Handles all suppliers’ accounts by processing and settling statements.
  • Prepares, posts payments, and enters bank transfers to the general ledger, i.e. Tax Payments, NSSF, Teachers’ Caisse.
  • Processes letters for bank transfers, ministries, security offices, and files the appropriate documents.
  • Issues checks and reconciles petty cash.
  • Ensures that all payment entries are filed with supporting documents.
  • Maintains and reconciles all employees' GL accounts.
  • Manages the payroll module by ensuring all data and information is current and complete.
  • Implements into the payroll system new salaries for staff and teachers as approved by the management.
  • Prepares and processes monthly payroll, for teachers and staff; Prints and distributes payslips.
  • Prepares monthly U.S. salary report.
  • Prepares monthly and quarterly social security, Teachers’ Caisse, and income tax payment reports.
  • Handles all other necessary matters related to teachers and staff within the scope and requirements of payroll.
  • Assists with the yearly Audit.
  • Other duties as required by the position.

Requirements

  • Bachelor of Science in Business Administration or related field.
  • Minimum three years in accounting and payroll processing.
  • Proficient in Arabic and English.

Applicants should submit a cover letter, CV in English with supporting documents, a list of references and contact information including current supervisor, and a recent photograph.

Apply Now

Research and Development Services Officer

Key Responsibilities and Criteria for Candidates

  • Conducts biographical research on prospective donors by utilizing online research sources, in-house databases and files, and other sources.
  • Identifies prospects for research and processes information provided by staff members.
  • Develops and maintains relationships and coordinates appropriate activities with all professional staff involved in the D&A office.
  • Responsible for the maintenance of the development database and its integrity; helping to identify, analyze, and trace technical data processing problems.
  • Generates reports for DoD, the Board of Trustees, and the Head of School.
  • Responsible for overseeing the alumni/development database for the school including data integrity, reports, gifts and demographic data entry, prospect management, and overall system upgrades and use.
  • Works as a liaison with IT in defining and addressing long-term priorities and problems with the online software and alumni/development database.
  • Works on developing, refining, and sustaining reporting functionality.
  • Selective grant writing and sponsorship proposals.
  • Responsible for training end-users on how to access data and reports accurately.
  • Develops and maintains a series of system audit reports that regularly review data and computer-generated reports to confirm accuracy.
  • Prepares and organizes Board of Trustees materials and needs including the New Trustee Package. 
  • Functions as liaison between various event sites and vendors to finalize contracts and billing.
  • Acts as liaison between the D&A office and the Publications person:
    • Collects articles and pictures for ACS Matters and sends to the editor, then to the Publications person;
    • Coordinates all printing material needs with the Publications person;
    • Collects and prepares materials for the D&A E-Newsletter then sends to the Publications person for layout.
  • Responsible for the management of Online Community and D&A webpages.
  • Responsible for the maintenance D&A calendar.
  • Other duties as required by the position.

Requirements

  • BA/BS in a related field.
  • Excellent organizational skills and interpersonal skills.
  • Excellent research and information analysis skills.
  • Ability to communicate effectively both verbally and in writing.
  • Proficient in all Microsoft Office programs as well as modern office equipment.
  • Self-starter with the ability to work without close supervision and to make proper independent decisions.
  • Work experience in alumni affairs or other strongly related experience in development, marketing, public relations is beneficial.

Applicants should submit a cover letter, CV in English with supporting documents, a list of references and contact information including current supervisor, and a recent photograph.

Apply Now

Alumni and Community Relations Officer

Key Responsibilities and Criteria for Candidates

  • Plan, implement, and promote community relations programs that support ACS’s strategic vision as well as institutional fundraising priorities to increase support from alumni and parents.
  • Routinely identify, cultivate, solicit and steward alumni and parent prospects to encourage participation in the Annual Fund.
  • Plan and implement a year-round schedule of programs, communications, and events for families; recruit and train parent and student volunteers to help with these school-wide programs.
  • Responsible for recruiting, training, managing, and recognition of alumni volunteers for activities that include alumni events, class reunions, class giving, and networking opportunities.
  • Maintain regular and proactive communication with key alumni association members.
  • Provide administrative and promotional support for the alumni association activities as appropriate, coordinating relevant invitations and communications and encouraging alumni-led events and activities.
  • Work collaboratively with other members of the community to enhance and promote alumni and student career services and opportunities.
  • Recommend members to the Alumni Board of Governors and the Parents' Committee.
  • Serve as an active participant in efforts with the Alumni Association (AA/ACS) to develop young alumni initiatives.
  • Oversee the updates of the alumni section of the website and the alumni-related contributions to the school publications and student-related contributions to the alumni association publications.
  • Work with Junior and Senior classes to develop, coordinate, and implement class giving programs and build awareness of the alumni program.
  • Work with the DoD in developing a personal solicitation program for high-end giving.
  • Provide assistance in identifying alumni to be profiled in the Alumni Newsletter (Diaspora Potrezebie), the D&A e-newsletter, and ACS Matters.
  • Manage the school’s social media (Facebook, Instagram, Twitter, and LinkedIn).
  • Coordinate with the community members to acquire information and updates for social media.
  • Prepare and solicit sponsorship for events and annual fund projects.
  • Prepare reports and analyze the progress of funds raised against planned goals.
  • Other duties as required by the position.

Requirements

  • BA/BS. A graduate degree is a plus.
  • At least 4 years experience in alumni relations and/or fundraising event management.
  • Excellent planning and organizational skills; written and oral communication skills; interpersonal skills.
  • Work experience in alumni affairs or other strongly related experience in development, marketing, public relations, or membership management, is beneficial.

Applicants should submit a cover letter, CV in English with supporting documents, a list of references and contact information including current supervisor, and a recent photograph.

Apply Now

Grant Writer

ACS Beirut is seeking an experienced Grant Writer to oversee the creation of comprehensive grant applications. This is a freelance position, reporting to ACS’s Director of Development and Alumni Affairs.

KEY RESPONSIBILITIES AND CRITERIA FOR CANDIDATES

  • Writes appropriate and compelling narrative to be incorporated in proposals, grant applications, letters of inquiry, reports, facts sheets, and other revenue-raising materials.
  • Works closely with the Development Department to ensure that all written materials accurately reflect ACS’s mission, policies, and programs in a compelling nature.
  • Adheres to reporting requirements and submitting timely, accurate reports to funders as necessary.
  • Responsible for working with staff to report on contractual outcomes outlined in each agreement, including coordinating the delivery of reports which may not include narrative material.

REQUIREMENTS AND QUALIFICATIONS

  • At least 5 years experience in grant writing.
  • In-depth knowledge and experience with USAID ASHA grants is preferred.
  • Proven track record of securing small and large grants.

COMPENSATION

This is a freelance position. Compensation commensurate with experience. Please include compensation expectations in the cover letter.

APPLICATION INSTRUCTIONS

Please complete this form and attach your cover letter, CV, 2-3 samples from successful grant applications, and/or final reports.

References may be requested at the time of the interview.

High School Administrative Assistant

Key Responsibilities and Criteria for Candidates

  • Serves as a liaison with community members.
  • Collaborates with the IB Coordinator for students’ registration and related administrative work.
  • Collaborates with the Dean of Students / counselors / college counselor as needed.
  • Schedules teachers’ duties and follows up.
  • Compiles and submits teachers’ attendance/substitute reports and arranges for substitution.
  • Organizes, schedules events/meetings, reserves pertinent facilities, and follows up.
  • Monitors and follows up the discipline referrals on the student database program.
  • Organizes, processes, updates, and maintains students/faculty records/files.
  • Assists in solving student problems.
  • Organizes, prints and distributes students’ progress reports.
  • Supports the scheduler as needed.
  • Assists in the preparation of the annual general budget.
  • Maintains the content of the HS Safe.
  • Handles all purchase requests.
  • Maintains/monitors the accuracy of the expenditure of the budget.
  • Handles requests for physical plant and IT.
  • Performs administrative support duties.
  • Other duties as required by the position.

Requirements

  • Associate degree or technical/vocational training.
  • Good command of English and basic Arabic.
  • Minimum 3 years experience in a similar or transferrable position.

Applicants should submit a cover letter, CV in English with supporting documents, list of references and contact information including current supervisor, and a recent photograph.

Apply Now

Lower School Administrative Assistant

Key Responsibilities and Criteria for Candidates

  • Welcomes and communicates positively and effectively with the ACS community (parents, students, teachers, and visitors).
  • Provides administrative support (i.e. preparation of documents and other clerical tasks as requested/required).
  • Provides support for all communication; follows up with pertinent parties as needed/requested.
  • Enters student attendance and follows up on absent and tardy students.
  • Uploads/updates events on school calendars.
  • Manages/maintains appointments and calendars for Principals.
  • Learns/uses school information systems / databases.
  • Maintains student and teacher files.
  • Organizes classroom resources.
  • Maintains confidentiality regarding all aspects of work.
  • Other duties as required and requested.

Requirements

  • Associate degree or technical / vocational training.
  • Good command of English and basic Arabic.
  • Minimum 3 years experience in a similar or transferrable position.

Applicants should submit a cover letter, CV in English with supporting documents, list of references and contact information including current supervisor, and a recent photograph.

Apply Now

Custodian

Key Responsibilities and Criteria for Candidates

  • Ensures facilities are accessible when needed, clean and operational.
  • Picks up / Delivers mail from the administration office as well as equipment and stationery supplies between buildings.
  • Swiftly attends to emergency calls by the school nurses.
  • Responsible for replacing water bottles, and bathroom and kitchen supplies.
  • Handles the daily set-up for various school events/functions, and off-campus activities.
  • Reports and assists in various maintenance and repair jobs in carpentry, plumbing, electrical, painting, and other renovation work.
  • Responds to the various requests as directed by the F&O Office.
  • Performs assigned roles during fire or emergency evacuation drills.
  • Attends to emergencies.
  • Responsible for all keys and master-key of the designated building.
  • Implements and abides by the school’s employee handbook and procedures.
  • Other duties as required by the position.

Requirements

  • Good Arabic Reading and Writing.
  • Basic understanding of the English Language.
  • Basic Computer skills.
  • Basic maintenance skills.
  • Good driving record; must possess a driving license for commercial vehicles.
  • May include reporting to work after-hours, on weekends, and during summer/national holidays.

Apply Now

Custodian / Emergency Driver

Key Responsibilities and Criteria for Candidates

  • Ensures facilities are accessible when needed, clean and operational.
  • Picks up / Delivers mail from the administration office as well as equipment and stationery supplies between buildings.
  • Swiftly attends to emergency calls by the school nurses and drives the school emergency van to/from hospital.
  • Handles insurance paperwork at the emergency wing.
  • Responsible for replacing water bottles, and bathroom and kitchen supplies.
  • Handles the daily set-up for various school events/functions, and off-campus activities.
  • Reports and assists in various maintenance and repair jobs in carpentry, plumbing, electrical, painting, and other renovation work.
  • Responds to the various requests as directed by the F&O Office.
  • Performs assigned roles during fire or emergency evacuation drills.
  • Attends to emergencies.
  • Responsible for all keys and master-key of the designated building.
  • Implements and abides by the school’s employee handbook and procedures.
  • Other duties as required by the position.

Requirements

  • Good Arabic Reading and Writing.
  • Basic understanding of the English Language.
  • Basic Computer skills.
  • Basic maintenance skills.
  • Good driving record; must possess a driving license for commercial vehicles.
  • May include reporting to work after-hours, on weekends, and during summer/national holidays.

Apply Now

powered by finalsite